Software Tools to Equip Churches for Shepherding the Hundred (Luke 15:4)
Joined June 2026
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Our founder sat down with the @ForwardByFaith1 Podcast and walked through Shepherding Tools end to end. A full demo, not a highlight reel.
If you've wondered whether it fits how your session actually works, this is an in-depth look.
youtube.com/watch?v=dxe5nIsg…
Many conversations will turn up responses like, "Everything is great...we're very blessed...pray for the continued growth of our family." That's fine.
But you never know what else that brief check-in might surface.
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A member wants to give on a Tuesday night and can't find the link. The office is closed.
In Shepherding Connections, he texts a keyword (GIVE, EVENTS, PRAYER) and gets an instant reply with the right information. See how it works:
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There is real value in building your prayer system in a format that doesn't require the internet or power.
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Listen carefully. Take them to the Scriptures. Love them well throughout.
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You can add custom lists for your households within Shepherding Tracker. I regularly use four custom lists:
Shut-ins (weekly prayer)
Pregnant women (weekly prayer)
Acute shepherding needs (daily prayer)
Chronic shepherding needs (weekly prayer)
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By deed ministries, the deacons also care for real spiritual needs, but through addressing temporal needs. Jesus also cared for physical needs when he fed people, healed people, and cast out demons.
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"On extended calls, I may write down a number of notes, but I'll also be sure to single out individual prayer requests to add those before I forget them."
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A need surfaces in a hallway conversation after church. Record it in Shepherding Tracker as a todo with an owner and a date.
When your deacons work from a shared list, mercy ministry doesn't depend on whoever happened to hear about the need.
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"I always feel the lure of letting the discipline slip, but I have learned how valuable it is to develop a system for tracking pastoral care."
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Technology will never replace pastoral ministry. The Lord Jesus shepherds his people through personal relationships and the ministry of his Word. What software can do is help your officers follow through.
See why Shepherding Tools was built:
shepherdingtools.com/about?u…
As pastors, we want to pray for people. Yet, though our spirit is indeed willing to pray, the flesh is weak (Matt. 26:41b), so that we often forget to pray or forget the requests that we should be praying for.
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Our Lord Jesus "contains in Himself, by way of eminency, all the offices in His Church" (PCA BCO, Preface), so that elders and deacons are not operating autonomously but only exercising his gifts.
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Shepherding surfaces prayer requests, but praying prompts us to reach out in shepherding again to ask how the Lord has answered someone's prayer request.
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Writing also helps us to remember information better by forcing us to distill what's important on the front end when we are jotting down notes.
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At a minimum, record the dates of pastoral care for an individual, the kind of contact (phone call, visit, card, email), and some notes about what happened in the contact.
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Before you ask your session to adopt anything, see the report our software produces. Get a sample monthly shepherding report that sorts 40 households by how recently each was contacted, district by district. No email required for download.
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"In my opinion, it is non-negotiable for pastors and elders to pray for their congregations by name. Elders 'should pray with and for the people, being careful and diligent in seeking the fruit of the preached Word among the flock' (PCA BCO 8-3)."
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A pastoral check-in is not complete until good notes are written down and shared with the appropriate people.
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Ministry in the church is not a solo, lone ranger activity.
Church officers need a system that allows them to coordinate communication about ministry.
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After your outreach events, how do you stay in touch with the people you have reached?
Shepherding Connections helps you connect with people by text messaging to continue building relationships, sharing the gospel, and inviting them to church.
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